The declaration of co-ownership establishes the agenda of the general meeting of the co-owners.
The agenda outlines the topic to be discussed during the meetings of the co-owners. Co-owners are invited to participate in the decision-making process through the exercise of their voting rights, inherent to their respective portion of the building.
Co-owners may advance a proposition to the meetings of the co-owners. He/She will have five days following receipt of the convening notice to request that their proposition be added to the agenda. The amended agenda will then be distributed to all other co-owners.
II. Minutes of the General Assembly
The minutes provide a record of the decisions and resolutions made during the meetings of the co-owners. The usual format for minutes includes the name of the syndicate of co-ownership, the time and location of where the meeting took place. The minutes must be precise and written clearly for them to be reliable.
A record of the vote and statements made are preserved by the secretary and a resolution is drafted. Co-owners may consult the minutes of a general meeting of the co-owners to inquire about topics addressed and resolutions passed.
The minutes are signed and dated by the secretary of the syndicate of co-owners. Although not mandatory, it is recommended that the president of the syndicate of co-owners sign the minute for accuracy and verification purposes.
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The above noted text should not be construed as providing legal advice or a statement of your claim. The process highlighted above are merely parameters and barometers and do not constitute any warranties and guaranties with regards to your file at hand. We strongly recommend that you seek legal advice with a licensed attorney from the Barreau du Quebec or a notary at the Chambre des Notaires. Each case must be seen and analysed on its merits as the legal process may be complex and cumbersome.